PHYSICAL MEETING PROCESS FLOW

Step by step guide for effective & fraud free physical AGM & EGM for stratified community ( JMB & MC )

1. GET INFORMATION Setup the meeting
Submit meeting details

Admin/Manager Upload details to VOTE Team by jmbmalaysia :
1. Building Details
2. Homeowner Database
( a ) Eligible
( b ) Proxy
( c ) Observers
3. Meeting Agenda, Documents, Voting Questionnaire 

2. SETUP VOTE MEETING SOFTWARE Setup the meeting
Get the system running

VOTE Team will setup the system based on your details. It will normally takes 3 - 5 working days. Then, we will carried out one practice session with the managers & committee ( 30 minutes / session )

3. NOTIFY THE OWNERS Pre-meeting preparation
Email & Sms Blasting

VOTE System will blast Email & SMS to all respective owners on the meeting room details

4. VOTER LOGIN Pre-meeting preparation
Voter Enter To Meeting Hall

A hard copy of all owner login details ( login url , username & passwords ) will be printed out prior to the meeting. When owner enter to the hall and register themself, we will provide each owner with their respective login details in a small paper . Owner can login to the apps before the meeting start. 

5. CASTING VOTES During the meeting
Casting Votes

When its time to vote, vote team will show the floor how to cast a vote via screen sharing which will be projected in the projector for the floor to see.


VOTE team will be joining the meeting via zoom screen share on host PC.

5.1 ADD ADDITIONAL VOTING ITEM During the meeting
Add Hoc Polls

If there is any item that is missing from the agenda which require a new poll, admin/manager can request a creation of new poll to VOTE team  via zoom. (It will take approximately 1 minutes to get that done )

VOTE team will be joining the meeting via zoom screen share on host PC.

6. SHOWING RESULT During the meeting
Live Graphs Results

Result will be shown to the public via live result page by Vote team 


VOTE team will be joining the meeting via zoom screen share on host PC.

7. LOGS & REPORTS After the meeting
Fraud Prevention

When meeting ended, VOTE team will export a CSV files with all the voting logs & email to participant for records.

The logs will include data like at what time, who cast a vote to which poll .

TRANSPARENT . NO ACCESS POLICY

We help eliminate fraud by helping your JMB | MC to manage all the voting backend . No one else can access or edit any result . all log recorded live. 

By signing up you agree to the terms of service.

Setup Resources 

Please download and submit all the 3 files below for us to setup the system for you.
 
System Setup Data Templates
Owner Database Excel /Csv Download

Agenda Setting Templates

DEMO & DESIGNS TEMPLATES

Small Room Demo
Delux Room Demo
Large Room Demo 
Email Templates 

Other Downloads

Zoom Meeting
Youtube Live
Voting System 
Screen share livestreaming 
Speed Tester 

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SUPPORT VOTE . 

Your purchase of the meeting plan will also help fund our team to provide more solutions for The JMB & MC Community In Malaysia. 

© A community project by www.jmbmalaysia.org