MEETING WORKFLOW FOR ORGANIZER

1. GET INFORMATION Setup the meeting

Submit meeting details

Admin/Manager Upload details to VOTE Team by jmbmalaysia :
1. Building Details
2. Homeowner Database
( a ) Eligible
( b ) Proxy
( c ) Observers
3. Meeting Agenda, Documents, Voting Questionnaire

2. SETUP VOTE MEETING SOFTWARE Setup the meeting

Get the system running

VOTE Team will setup the system based on your details. It will normally takes 3 - 5 working days. Then, hey will carried out one practice session with the managers & committee ( 30 minutes / session )

3. NOTIFY THE OWNERS Pre-meeting preparation

Email & Sms Blasting

VOTE System will blast Email & SMS to all respective owners on the meeting room details

4. VOTER LOGIN Pre-meeting preparation

Voter Enter To Meeting Hall

From the meeting hall, voter can login to meeting room using their respective login username & password we sent to them earlier.

Room is divided into 2:
1. Eligible & Proxy Room
2. Observer Room

5. CASTING VOTES During the meeting

For eligible owner & proxy only

Only eligible & proxy voter can join the zoom meeting & cast a vote via the eligible & proxy room..

Observer room will have access to only agenda, document & live meeting streaming.

5.1 ADD ADDITIONAL VOTING ITEM During the meeting

Add Hoc Polls

If there is any item that is missing from the agenda which require a new poll, admin/manager can request a creation of new poll to VOTE team via zoom. (It will take approximately 1 minutes to get that done )
VOTE team will be joining the meeting over zoom during the meeting.

6. SHOWING RESULT During the meeting

Live Graphs Results

Vote team will help to show result via zoom share screen

Access by anyone.

7. LOGS & REPORTS After the meeting

Fraud Prevention

When meeting ended, VOTE team will export a CSV files with all the voting logs & email to participant for records.

The logs will include data like at what time, who cast a vote to which poll .

THE ONLINE MEETING PROCESS FLOW

TRANSPARENT . NO ACCESS POLICY