USER GUIDELINE FOR ATTENDEES

Step by step guide to participate in Online AGM.

1. RECEIVE YOUR INVITATION Attendees invitation
Invitation via email & whatsapp

If you are one of the eligible ower, you will receive our AGM invitation letter via your registered email & phone ( whatsapp ) from the management office. Please follow the link within the email / whatsapp to proceed with the registration

2. REGISTER Confirm your spot for the AGM
Register your participation

 Insert your information and details for the meeting. If you can't make it to the meeting, you can appoint a proxy to attend on your behalf. Please note that each person can only represent one SMA ( as per required by the strata act ).

Your registration link will only valid untill 48 Hours before the actual AGM. Registration will be closed after the said timeframe and new registration will not be entertained.

3. SUCCESSFULL Registrations.
Confirmation Email.

Upon successfull registration, you will receive a confirmation email with all the nessasary login details for you to attend the meeting. Please do not share these details with anyone. Each login credential is only valid for 1 user.
( Your confirmation email will not be instant  - please allow some time for the management office to process all applications )

4. VOTER LOGIN During the AGM date.
Enter To Meeting Hall

Following the link from your confirmation email, You will reached to the meeting hall.

From the meeting hall, you can login to AGM meeting room using the login username & password we have provided in your confirmation email.


Room is divided into 2:
1. Eligible & Proxy Room
For eligible voters who have received the confirmation email with username & passwords.

2. Observer Room 
For other owners who are not eligible to vote. ( please note that some AGM might choose to disable the observer room )

5. CASTING VOTES During the meeting
Deciding what's best for your community

Upon login to the AGM ROOM, you will find a zoom screen on top of the page, enter your UNIT NUMBER as the participant name to join the meeting.

On the bottom of the page, you will find all the agenda for the meeting. Within each agenda will be descriptions, documents and voting buttons for you to cast your vote. 

Please ONLY VOTE when the MC initiate the voting session. 

 

5.1 ADD ADDITIONAL VOTING ITEM During the meeting
Add Hoc Polls

If there is any item that is missing from the agenda which require a new poll, you will receive a link to cast your vote inside the meeting chatroom.

6. SHOWING RESULT During the meeting
Live Graphs Results

Result will be shown to all the attendees via live result page over the zoom interface by the MC.

7. LOGS & REPORTS After the meeting
Fraud Prevention

When meeting ended, VOTE team will export a CSV files with all the voting logs & email to participant for records.

The logs will include data like at what time, who cast a vote to which poll.

This whole meeting is secured by :
vote.jmbmalaysia.org
( All the system and backend are managed live by VOTE team. No one from the management office or committee member has access to the voting system )

TRANSPARENT . NO ACCESS POLICY

We help eliminate fraud by helping your JMB | MC to manage all the voting backend . No one else can access or edit any result . all log recorded live. 

By signing up you agree to the terms of service.

Setup Resources 

Please download and submit all the 3 files below for us to setup the system for you.
 
System Setup Data Templates
Owner Database Excel /Csv Download

Agenda Setting Templates

DEMO & DESIGNS TEMPLATES

Small Room Demo
Delux Room Demo
Large Room Demo 
Email Templates 

Other Downloads

Zoom Meeting
Youtube Live
Voting System 
Screen share livestreaming 
Speed Tester 

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SUPPORT VOTE . 

Your purchase of the meeting plan will also help fund our team to provide more solutions for The JMB & MC Community In Malaysia. 

© A community project by www.jmbmalaysia.org